Privacy notice for Woods_’ social media

This Privacy Notice for social media applies to WCPH ApS and Woods International ApS (hereinafter "woods_," "we," "us") our processing of personal data collected through woods_' profiles or pages on social media.

1. DATA CONTROLLERS

Woods_ and the social media providers are joint data controllers for the processing of your personal data collected in connection with your visit to woods_’ profile or page on the respective social media platform.

WCPH ApS VAT: DK38692763 Christian IX's Gade 1, 4. tv., 1111 Copenhagen K Denmark (+45) 81 10 11 11

Woods International ApS VAT: DK42364134 Aaboulevarden 52, 2. floor 8000 Aarhus C Denmark (+45) 81 10 11 11

 

Woods_ complies with the Danish Data Protection Authority’s guidelines on joint data controllership and seeks, to the best of its ability, using available tools and means, to ensure that you are informed about the processing of your personal data when visiting woods_’ profiles or pages on social media.

Woods_ has profiles or pages on the following social media platforms:

• Facebook (Meta Platforms Ireland Limited)
  • Facebook's privacy policy is available here
  • You can adjust your privacy settings on Facebook here
  • You can read the agreement on joint data controllers here
• Instagram (Meta Platforms Ireland Limited)
  • Instagram’s privacy policy is available here
  • You can adjust your privacy settings on Instagram here
  • You can read the agreement on joint data controllers here
    
    

2. INFORMATION COLLECTED

When you visit or interact with our profiles on social media, both woods_ and the provider of the respective social media platform may collect, process, and store the following types of personal data about you:

• Information available on your profile, including your name, gender, marital status, workplace, interests, and your city.
• Whether you “like” or use other reactions on our profile.
• Comments you leave on our posts.
• That you have visited our profile.
  
  

3. THE PURPOSES OF THE PROCESSING PERSONAL DATA

Woods_ processes your personal data for the following purposes:

• Improving our products and services, including our profiles and pages on social media.
• Statistics and analysis.
• To communicate with you if you comment on a post, leave a review, or send us a message.
• Marketing in general.

The social media providers process your personal data for purposes such as:

• Improving their advertising system.
• Providing woods_ with statistics, which are partly based on your visit to our profiles and pages.
• Advertising and customizing activities on the page.

 

4. THE LEGAL BASIS OF THE PROCESSING

Woods_ processes your personal data based on woods_’ legitimate interest in being able to communicate with you and market us to you on our social media profiles, as well as our legitimate interest in improving our products and services, cf. GDPR article 6.1.f.

The social media providers base their processing of your personal data on their legitimate interests, including their interest in improving their advertising system and providing woods_ with statistics, which the social media provider may create based on your visit to woods_’ profile or page on the social media platform. Additionally, the social media providers have a legitimate interest in delivering an innovative, personalized, secure, and profitable service, cf. GDPR article 6.1.f.

Furthermore, the social media providers may process some of your personal data in accordance with your consent, which you can withdraw at any time through your privacy settings on the social media platform, cf. GDPR article 6.1.a.

 

5. STORAGE OF YOUR PERSONAL DATA

Your personal data will be retained by woods_ for up to two years. However, the information may be stored for a longer period in anonymized form.

Please refer to the privacy policies of the individual social media providers for information on how long they retain your personal data.

 

6. TRANSFER OF DATA

To fulfill the purposes mentioned above, we may grant third parties access to your personal data, who, based on a contractual relationship with woods_, provide relevant services. This may include, for example, IT providers. Such service providers will only process personal data in accordance with our instructions as per the data processing agreements entered into. These recipients may be established outside the EU/EEA. In such cases, your personal data will be transferred to the recipient based on an adequacy decision, a certification mechanism, or the European Commission's standard contractual clauses, which you have the right to access.

Additionally, woods_ may disclose your personal data to the provider of the social media platform where you visit our profile.

Your personal data will not, in principle, be disclosed to third parties beyond what is described above without your permission, unless required by law or we have a legitimate interest in doing so.

You can find more information about who the social media providers share your personal data within the privacy policies of each provider.

Social media providers may transfer your personal data to recipients outside the EU/EEA in accordance with applicable data protection legislation. You can read more in the privacy policies of the individual providers.

 

7. YOUR RIGHTS

According to the General Data Protection Regulation (GDPR), and the relevant data protection law you are entitled to exercise the rights as applicable to the specific processing situation.

• The right to request access to your personal data: You have the right to access the personal data we and the social media provider process about you.
• The right to rectify your personal data: You have the right to have incorrect personal data about you rectified and incomplete personal data completed.
• The right to erasure of your personal data: In certain circumstances, you have the right to have personal data about you deleted before the time we normally delete your information.
• The right to restriction of processing: In certain circumstances, you have the right to restrict the processing of your personal data. If you have the right to restrict processing, we may only process the data - except for storage - with your consent, or for the establishment, exercise, or defense of legal claims, or to protect a person or important public interests.
• The right to data portability: In certain circumstances, you have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to have these personal data transferred from one data controller to another.
• The right to object against the processing of your personal data: In certain circumstances, you have the right to object to our processing of your personal data, and always if the processing is for direct marketing purposes.

 

If the processing is based on your consent, you have the right to withdraw your consent at any time. This can be done by contacting us at the above email address. Withdrawal of your consent will not have any negative impact. However, it may mean that we can no longer fulfill specific requests from you in the future. Withdrawal of your consent will not affect the lawfulness of processing based on consent before its withdrawal. Furthermore, it will not affect any processing carried out on another legal basis.

You have the option to change your privacy settings on social media by clicking the above links, allowing you to control how your personal data is collected and processed when you visit woods_’ profiles and pages on social media.

The general setup of social media platforms and the agreements woods_ has with these providers indicate that you should contact the provider of the relevant social media platform if you wish to exercise your rights. This is because only they have the functional capability to take the necessary actions to address most of your requests.

However, if you believe that woods_ can address your request, you are, of course, welcome to contact us. You can read woods_’ general privacy policy on our website for more information on how we handle personal data. See woods_’ general privacy policy here.

You have the right to file a complaint with the competent supervisory authority, which in Denmark  is “The Danish Data Protection Authority” (Datatilsynet). More information can be found here: www.datatilsynet.dk.

 

8. REVISION OF THIS PRIVACY NOTICE

We keep our Privacy Notice under regular review and thus, the notice may be subject to changes from time to time. The date of the latest revision of the Privacy Notice can be found on the bottom of this page. Any new, modified, or amended Privacy Notice will apply as per the revision date. Therefore, we encourage you to periodically review this statement to be informed about how we are protecting your information.

 

Revision date: 29.10.2024